Your Wedding Stationery and Signage Checklist

black and white wedding invitation collection

Your Wedding Stationery and Signage Checklist

From invitations to programs to thank you cards, there are many paper elements involved in a wedding. Plus, you’ll also need some signage to guide your guests to the right venue and ensure the event goes smoothly. 

It’s important to know everything you’ll need for your wedding ahead of time, so you can plan your budget and order your supplies early. We put together this wedding stationery and signage checklist to ensure you don’t forget anything you need for your special day. 

Wedding Stationery and Signage Checklist

1: Save-the-Date Reminders

Save-the-dates aren’t required, but they are a good way to give people plenty of notice before the wedding. Refrigerator magnets are a popular trend for save-the-dates, because they’re harder for the recipients to lose. 

Your save-the-dates should mention the city and state where your wedding will be held, the wedding date, and your wedding website if you have one. You can also indicate that a formal invitation will follow. Traditionally, save-the-dates are sent out 4 to 8 months before the wedding.

2: Invitations

Wedding invitations are sent out much closer to the wedding date—typically about 6 to 8 weeks prior. The invitations should include all the important details guests need to know, such as the date, time, location, and RSVP information. You can also include a map and directions to the wedding venue, as well as lodging information if applicable. 

3: RSVP Cards

Along with your wedding invitations, you should also include RSVP cards for your guests to mail back to you. Each card should include a space for guests to indicate whether they will be attending, as well as their meal preferences and dietary restrictions. RSVP cards are important for keeping track of your guest count and menu selections.  

4: Welcome Signs

A printed welcome sign at the entrance to the ceremony or reception venue is a great way to greet your guests and set the tone for the event. You can include your names, wedding date, and a personalized message. 

5: Directional Signs

It’s important to have directional signs that guide your guests to the ceremony, reception, bar, restrooms, and other important locations. If your wedding is outdoors, consider designing some simple lawn signs that can point your guests in the right direction.   

6: Wedding Programs

Wedding programs are an effective way to inform your guests about the ceremony timeline and introduce your wedding party. You can also include a brief history of your relationship or a personalized message to your guests. For outdoor weddings in the warmer months, you can convert your program cards into fans by gluing a handle on the back. 

7: Seating Chart

To ensure your guests can quickly and easily find their assigned tables, you need an organized seating chart. You can display it on a large, easy-to-read poster or on individual cards at the entrance to the reception.

8: Table Numbers

In addition to a seating chart, you’ll also need table numbers to direct the guests to their tables. From simple number cards that match your wedding theme and colors, to elaborate ones featuring photos of the bride and groom, there are many ways to customize your table number cards. 

9: Place Cards

If you have assigned seating at each table, you’ll need some place cards. They can also be used to indicate meal choices or dietary restrictions to make things easier for your caterers. Designing place cards that match your wedding programs, menus, and invitations will create a cohesive wedding theme. 

10: Menu Cards

Menu cards aren’t mandatory, but they can be helpful to inform your guests about the meal choices. Like any other wedding stationery, they can be customized to match your theme and colors. 

11: Thank You Cards

Don’t forget that you’ll also need some wedding stationery after your big day. Thank you cards should be sent out one to three months after the wedding to express your gratitude to your guests for their gifts and for sharing in your special day. Writing a thoughtful personalized message and including a photo from the wedding will show your appreciation. 

Wedding Stationery and Signage Printing in Tempe

When you’re ready to print your wedding designs, contact Mousegraphics. We’re a one-stop shop for all of your wedding stationery and signage needs. From invitations to directional signs, we can print a wide variety of wedding essentials that will make your special day even more memorable. Give us a call at 480-470-7438 today to discuss our printing services. 

Images used under creative commons license – commercial use (4/12/2023). Photo by Noelle Rebekah on Unsplash